Sibia Proofreading Blog

Tips for Effective Proofreading

Dona Le - Friday, December 11, 2009

It is a good (and necessary!) practice to proofread your own work before submitting it to your editor, instructor, dissertation advisor, supervisor, anybody!  Of course, you can always send your work to Sibia Proofreading for our services, but in case you want to have a first run at the document yourself, check out our advice below.

-          Omit repetitive sentences. Many writers, to emphasize a point, simply repeat the same sentence in slightly altered wording. However, this is only irritating to the intelligent reader; if you want to emphasize a point, use emphatic language and be concise!

-          Carefully review spelling errors that your word processor’s spellcheck won’t necessarily catch, i.e., except/accept, their/there, roll/role, alter/altar

-          Write out all of the contractions you may have inadvertently included. Furthermore, the first time an acronym appears, make sure the full title it represents is spelled out clearly.

-          Make sure you can clearly identify the thesis statement, as well as the topic and conclusion sentences in each paragraph.

-          Revise overly long or wordy sentences. For example, your meaning can be easily lost if the sentence subject is placed too far away from its corresponding verb. Review these sentences with fresh eyes and break them up into shorter sentences, if necessary, to clarify your point.

-          Watch out for sentence fragments. While completing your paper, you may have rewritten certain sentences too quickly or revised the punctuation in such a way that results in an incomplete sentence.

-          Of course, correct any grammatical or punctuation errors you find throughout your document. Don’t speed-read, even though the tendency to do so is powerful, as you are familiar with the content. Pore over every detail to make sure the appropriate quotation marks, commas, apostrophes, etc. are inserted.

The information above should be of some use to you while proofreading your work. However, for topnotch editing and proofreading services, get in touch with Sibia Proofreading, and our expert editors can help you out, catching all of the above errors and more!


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